Protect the Integrity of Your Institution
Our out of the box and client specific solutions let your investigators focus on working the investigation and not typing administrative updates and formatting word documents.
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Prove and Improve Your Value
With Polonious, you can run detailed reports on case outcomes, timeframes, and finances, and break that down across case types, investigators, and even down to investigation status. So you can prove your value up the chain, but you can also identify any problem areas and improve your efficiency.
Features
Polonious is a secure, extremely flexible and highly configurable solution.
The system includes features such as process centrism, workload management, reporting, dynamic dashboards, case reports, integrations and more.
Process Centric
Our Situation Action Metrics Evidence (SAME) methodology brings a holistic approach to process management.
Statistical Reporting
We can provide one-click graphical reports, PDF output, and flexible CSV format reporting.
Case Reports
Case reports can be generated by merging data from the case and outputting it to PDF, .doc, or .odt.
Workload Management
Optimal allocation and scheduling ensures case workloads are managed with ease.
Dynamic Dashboards
Access a concise dashboard of your cases that is single-view, comprehensive and configurable to your needs.
Integrations
Polonious has a comprehensive and growing list of integrations that are easy to use, robust and secure.
Integrity and Standards
Protect your institution’s reputation with efficient and effective investigations into integrity matters.
Gated decision points and customised workflows ensure your investigators are complying with your rules, while automation takes the administrative hassle out of their work – ensuring they can focus on investigations.
Polonious collects all the information as the case progresses to ensure everything you need is in the one place to enable easier management and reporting transparency.
Academic Misconduct
Our configurable workflows result in transparent, rule-driven investigations while reducing time spent on committee and decision making paperwork.
Polonious collects all the information as a case progresses, allowing you to meet reporting and compliance burdens, as well as demonstrating a proactive approach to integrity in an era of increased media scrutiny.
- Adaptable workflows ensure compliance with rules.
- Automated form letters and communications save admin time.
- Online decision forms save time and ensure accurate record keeping
Research Integrity
Polonious can help your institution identify and manage research integrity issues quickly and efficiently.
Ensure transparency and probity in your investigations, so you can maintain the highest standards of integrity. Polonious is fully audit logged, while maintaining ISO27001 security so you can ensure privacy and confidentiality at the same time.
- Flexible workflows ensure procedural fairness
- Detailed security ensures privacy and confidentiality
- Full audit trail ensures transparency
Minimize Academic Dishonesty with Polonious
Polonious can help your institution identify and manage academic misconduct quickly and efficiently.
At Polonious Systems, we understand the importance of upholding academic integrity within educational institutions. That is why we provide software solutions to maintain integrity and identify cases of academic misconduct.
Automatic Reporting & Monitoring
Automatically report and monitor complaints and breaches. Polonious API integrates with leading education tools and misconduct detection software to create and manage cases in Polonious.
Streamlined Case Management
Streamline cases from beginning to end. Polonious provides workflow processes that allow for the effective management of caseloads.
Analytics
With comprehensive analytics, Polonious provides academic institutions opportunities to strengthen policies and methods of teaching, learning, and training.
Automation
By automating repetitive administrative tasks, your academic investigations team will have more time to spend on each misconduct case’s complex elements. With less time spent on admin, you will find your case turn-around time improving over time.
Detect Trends and Hotspots Early
Analyze the relationships and behavioral trends between individuals and organizations and identify misconduct trends as they arise.
Security
Polonious’ multi-layer security systems ensure that case details and identities of those involved will remain confidential.
“If a higher education provider loses its reputation for integrity, its continued existence is jeopardised.”
Tertiary Education Quality Standards Agency
Guidance Note on Academic Integrity
Polonious automates and eliminates the time spent writing letters and emails, entering or copying data, and ticking all the audit and compliance boxes required when completing an investigation, meaning your investigators can focus on what they’re there for – investigating.
Clients
Daily Users
Monthly Cases
FAQ
Have a question that isn’t listed here? Get in touch via our bot or contact form and we’ll gladly answer it!
Why do I need an investigation management system?
An investigation management system allows you to efficiently refer and manage suspicious claims to your investigations team.
Why can't I use alternatives like CRMs or Detection Tools for investigations?
Although CRM has useful information on customers and potential clients, it is ultimately person-focused, and is thus inappropriate as an investigation tool. Detection tools are great at finding fraud, but not great at proving it. You need specialised investigation management for investigations.
Where does it fit in?
Ideally, an investigation management system should sit in an anti-fraud program, with API integrations and referrals as detection systems.
How can it help me?
Our system will improve productivity through automation, help avoid administration costs, ensure complete regulatory compliance, and allow case management mobility with the Polonious mobile app.
Vendor Management
Polonious also enables detailed, rigorous management of vendors and vendor panels, helping keep their licence, contract, insurance, and any other requirements are kept up to date, and ensuring they can’t be assigned to a case if they’re not. This gives you peace of mind while eliminating admin time spent keeping track of vendor qualifications.
Cloud and On-Premises Options
Polonious offers all the flexibility and availability benefits of cloud based software while maintaining rigorous security. If required, though, we can also install to on-premises servers.
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