Protect your institution’s reputation with efficient and effective investigations into research matters. Let your investigators focus on working the investigation and not typing administrative updates and formatting word documents. Gated decision points and customised workflows ensure your investigators are complying with your rules, while automation takes the administrative hassle out of their work – ensuring they can focus on investigations.
Polonious collects all the information as the case progresses to ensure everything you need is in the one place to enable easier management and reporting transparency.
Adaptable workflows ensure compliance with rules
A single source of truth for investigating officers, governance officers, and respondents
Provides information on key metrics such as outcomes, areas or issues generating multiple cases, and process times and bottlenecks
Track case statuses, volumes, and types in real time, to identify hold ups, resource needs, and stay on top of trends
Anonymously report research integrity issues via a public facing webform
Flexible workflows allow investigation of any type of issue while maintaining compliance with rules
You benefit from using Polonious in so many ways…
More than any other factor, the ability to configure a case management solution to reflect your business process gives you a competitive and organizational advantage.
Faster turnaround times. By allowing users to focus on their core responsibilities and not administration and reporting, they are freed up to work the case and complete it in a timely manner.
Ease of navigation, offering easy to use person, organisation and entity searching, case filtering and deep data and document search functionality users can easily find critical information or cases and take action.
Instant overview of case statuses. Via the dashboard, users immediately get a view of their cases with statuses and key dates identified.
Instant updates. Managers in the office can access the newly added data at the press of a button and share it with internal or external clients.
Reduced administrative effort. Typically Polonious reduces case administration from 10 to 25%.
Guided behaviour via configuration of available actions makes it easy for users to understand what they should do next. Users can easily add updates and enter text, change statuses, upload documents or media, check off completed actions, record relevant metrics like case time, travel time, expenses or mileage traveled, proof entries made by others, record complaints or use the log entry as a basis to create a report.
Available anywhere, anytime, online or offline. Users in the field can update case information directly with any device that can run a browser or the ios or android application then sync back to Polonious when they next have access to the Internet.
Automated case reports. In many cases the reports can be completely automated using data, documents and images added during the investigation process.
Less is more. Users only see the parts of the system relevant to their involvement and only cases that they need to see. Once logged in, the user’s view of the world is dependent on many factors including their role in relation to a case such as as a specialist, supplier/vendor, staff member, manager or auditor, the current status of the case and the business units or organisations they are attached to.
Automated updates keep interested parties aware of the progress of their cases via status updates, emails or text (SMS) messages.